Renewals and Payment Notices 2026
We post to Members their renewal and payment notices in November each year.
How do I pay my fees?
The information on your Payment Notice (enclosed) denotes which type of ‘payer’ you are.
Annual payers – have no additional letters after their subscription type. Quarterly payers are identified by ‘QP’ after their subscription type.
Monthly payers are identified by ‘MP’ after their subscription type. Example:
| Annually – Tennis (30+) | Quarterly – Tennis (30+) QP | Monthly – Tennis (30+) MP |
I’m an Annual Payer – is my discount included?
Payment Notices detail the fees due in January for the following year. If you are an Annual Payer the fees shown on your Payment Notice have been worked out to already include the 6.5% discount.
The subscription fees are based on the quarterly amounts and the annual fees are reduced by 6.5%, for example:
Full Playing (35+) – Annual subscription paid in ONE ANNUAL PAYMENT = £3,770 total (2026)
Full Playing (35+) – Annual subscription paid in FOUR QUARTERLY INSTALMENTS = £4,035 total (2026)
I am entitled to a long-service membership discount. How will I know that has been calculated in my subscription amount?
The discount will be identified either by 70/30 Disc, 35YrDisc or 40YrDisc written after the subscription type on your Payment Notice.
I would like to change my method of payment from annually to quarterly?
If you wish to pay quarterly, you may change to do this, but please bear in mind the annual cost will increase. Please e-mail the Membership Team at membership@roehamptonclub.co.uk. Quarterly instalments must be paid by direct debit.
I would like to pay by Direct Debit or amend my Direct Debit details. What should I do?
Please complete a Direct Debit Mandate Form in Reception and return the original to the Membership Team. The bank won’t accept a scanned copy to set up the direct debit.
It’s the first week of January 2026 – when are you going to collect my subscription?
Single Direct Debit payments will be collected on or just after 9th January 2026.
Quarterly Direct Debit payments will be collected from Members’ bank accounts on or just after the following dates: 9 January, 6 April, 6 July and 6 October 2026.
Monthly Direct Debit (available only to Members aged 18-29 years old) x 10 instalments are collected on or just after the 6th day of each month from January – October inclusive.
*Please note that items such as annual levy, locker, trolley hook and battery charging station rentals, weekend golf pass etc. are always collected in full in January.
I haven’t spent all my Annual Levy. Can I get a refund or carry it over to next year?
The Annual Levy is non-transferable and non-refundable and must be used within the subscription year (from 1st January to 31st December each year). The Annual Levy is to be spent on food and drink purchases in the food and beverage outlets at the Club: Club Café, Juice Bar and Members Bar.
‘Top Up’ amounts of £25 or more may be added by adults and £15 or more by Junior Members to the Club Card and may be spent in additional ways e.g. for Social Scene tickets, Guest fees, etc. Any unspent ‘top up’ may be rolled over to future years for up to five years.
Can I buy some wine with my annual levy?
Members may purchase presentation-boxed bottles of Roehampton Club Gin or Roehampton Club Rum (£49.95 per bottle) from the Members’ Bar. Limited to one bottle of each per Member. No other off sales are permitted.
Please make every effort to use up your annual levy at the various Food and Beverage outlets or at events in during November and December 2025.
How much annual levy do I have left to spend by the end of 2025?
Your levy statement is available online via the Members’ website in your Roehampton Club account. If you have any queries about your levy, please contact Clubhouse Reception on 020 8480 4200.
MEMBERSHIP CATEGORIES
What is the deadline for category changes?
The deadline for all membership category change requests is 30th November each year.
How can I change my category?
Requests must be received in writing. Please complete a form available at Clubhouse and Health Club Receptions or e-mail membership@roehamptonclub.co.uk
We missed the category change deadline – may I still request a change of category?
All late requests are referred to Marc Newey, Chief Executive, for a decision as he has to look at the categories mix resulting from any changes.
I would like to play golf at weekends. How can I upgrade to Full Playing (weekend golf)?
Although you applied for Full Playing, you will join initially as Restricted Full (golf Monday-Friday). When you have completed your golf induction and have met the handicap index requirements to play at weekends, you will then be invited to upgrade to Full Playing.
I would like to downgrade my membership to Tennis (no golf). Can I just pay a guest fee to play a round of golf or play as a Member’s guest next year?
No Member, by paying a guest fee or by invitation, may participate in or play at any time, a sport which his/her membership category does not permit.
I don’t play golf and / or tennis and would like to downgrade to the Other Sports category – how can I do this?
As the Other Sports category is a restricted category, Members who wish to downgrade must join an internal waiting list. The Other Sports Waiting List consists of Members who no longer play golf or tennis due to injury, ill health or age. Spaces are created on the waiting list when resignations in the Other Sports category are received. Members who have a medical reason for downgrading will be given priority once evidence from their GP is provided.
I went for a swim at the weekend and was told I only had Five-Day membership and was not allowed to access the Health Club?
Five Day membership entitles the Member to play all sports and use all the facilities (Health Club gym, studios and pools included) from Monday to Friday inc. Bank Holidays. Five Day Members are welcome to visit the Club socially only at weekends for lunches, coffee etc.
My son is 18 years old; he will be on a gap year and then university. Can I suspend his membership until he comes back?
We don’t offer the option to suspend or freeze membership for any period of time so the only alternatives for Members aged 18-25 are as follows: carry on as Intermediate (18-25), downgrade possibly to Absent No Visits (for those who live, work or study 65+ miles away from the Club) or to resign.
Non Playing membership – what does it mean?
Non-Playing Members are permitted to use the Club as many times as they like during the year for purely social activities, i.e. use of the Club Café, Members Bar and social events. It does not allow use of any sporting facilities including the Health Club. Also, as a Non-Playing Member you are not permitted to play bridge, croquet, snooker or any of the other sports and games offered at the Club. The pre- qualification is ten years of continuous adult sporting membership.
Our child is two years old – do we need a Toddler Guest Pass?
The Toddler Guest Pass is available for children aged four and under. The Pass permits unlimited visits to the swimming pool, otherwise toddlers are limited to six guest visits per year. Additionally, the Toddler Guest Pass is required in order for children aged up to four years old to participate in coaching, tennis and swimming programmes and holiday activities. If you would like a Toddler Pass, please email membership@roehamptonclub.co.uk for a form or complete a form at Reception and hand it in to be passed to the Membership Team. Toddler Guest passes for 0-2 year olds are issued free of charge. There is a small charge for 3–4-year olds and toddlers will be offered Junior Membership in the January following their fifth birthday, at which time the relevant Junior Entrance fee will be payable.
I would like to arrange access for a non-Member adult to take my children swimming, etc.
Any adult acting as a guardian to your children; nannies, carers, non-Member parents or grandparents – needs a ‘Nanny or Guardian Pass’ to accompany your children into the swimming pool. Those non-Members are permitted to play tennis or participate in any other sports with your children, but not to use any of the facilities independently of the children. Nanny/Guardian Passes cost £55 monthly, £130 quarterly, £220 for 6 months and £380 annually. Please visit Main Reception to complete a form and make the payment before the nanny or guardian is issued a photo card for the relevant period.
◊ A nanny / guardian may only use the pass for the purpose of being the sole supervising adult for a Junior Member, who must be with them at all times.
◊ ‘Nanny’ refers to an employee working in the traditional role of a nanny and ‘Guardian’ refers to a nominated responsible adult, caring for a Member or Junior Member.
◊ Nanny Pass holders may attend with the Member family to assist with the Junior Members. Guardian Pass holders may attend with the Member family on payment of the appropriate Guest Fee and are subject to the usual guest visit rules.
◊ A Nanny / Guardian may not use the gym and studios
◊ Children under the age of 16 are not permitted to use the sauna or steam room and therefore the supervising nanny / guardian may not use those facilities either.
◊ Children under the age of 12 may not use the spa, so it is the nanny / guardian’s responsibility to ensure that this rule is adhered to.
◊ All possessions are to be stored in the lockers provided within the changing.
◊ A nanny / guardian is not permitted to use any of the facilities.
I am confused on the difference between a nanny pass and the lesson pass and what is right for me and our situation.
From May 2025, the Membership Committee has introduced a LESSON PASS for responsible adults such as Nannies and non-Member parents / grandparents to bring Junior Members solely for lessons. Lesson Pass holders are not permitted to use any of the facilities with or without the children apart from to help them get changed and have a snack at the time or before or after the lesson.
The new Lesson Pass is free of charge, is attached to a database record for the designated adult and has the SPECIFIC TIMES that it is permitted for use, i.e. lesson times, added to that record as a ‘pop up’ to be seen when the card is tapped at Health Club Reception.
Members must apply for a Lesson Pass by completing an application form either at Reception or via email (newmembers@roehamptonclub.co.uk) and RE-APPLY in good time at the start of each term indicating which lessons the pass should cover.
LESSON PASS – rules of use
◊ A nominated responsible adult or nanny may only use the Lesson Pass for the purpose of being the sole supervising adult for a Junior Member who is participating in a lesson.
◊ The Lesson Pass holder is not permitted to use any of the facilities. The relevant Guest Pass should be purchased if the facilities are to be used.
◊ ‘Nanny’ refers to an employee working in the traditional role of a nanny caring for a (Junior) Member.
◊ Lesson Pass holders may not attend the Club with the Member family to assist with Junior Members.
◊ Lesson Pass holders may not use the facilities as a Member i.e. relax around the Outdoor Pool while waiting for the child(ren) to finish their lesson.
◊ Lesson Pass holders may not use the gym and studios unless attending as the Guest of a Member and the appropriate Guest Fee is paid.
◊ Children under the age of 16 are not permitted to use the sauna or steam room and therefore the Lesson Pass holder may not use those facilities either.
◊ Children under the age of 12 may not use the spa pool and it is the Lesson Pass holder’s responsibility to ensure that this rule is adhered to.
◊ A Lesson Pass holder may not sign in Guests.
Can I get a discount for long-serving membership?
There are two discounted membership options for long-serving Members. These memberships begin in the January following the year in which the required milestone is reached:
◊ Honorary membership
50 years of consecutive membership as an adult – e.g. from 18 years old. Therefore, the earliest any Member could become an Honorary Member is aged 68yrs. Honorary membership is granted at the discretion of the Board of Directors once a Member has qualified. There is no subscription payable for Honorary Membership.
◊ 70/35 and 75/40 Discount
Members pay full fees from the age of 35 and therefore those who have achieved 35 years of continuous membership in good standing from that point will benefit from a reduction of 12% against the Member’s subscription then prevailing. After achieving 40 such years of membership the reduction will increase to 15%.
RESIGNATIONS
When is the deadline for submitting resignations?
The deadline for submitting resignations is 30th November. These resignations take effect on 31st December each year.
How can I resign from the Club?
All requests to resign must be made in writing. Either, complete a form available at the Clubhouse and Health Club Receptions or e-mail membership@roehamptonclub.co.uk
Can I resign part way through the year?
Resignations are not permitted part way through any year.
My daughter is 18+ years old and I would like to cancel her membership …
Parents may cancel the membership of their children aged under the age of 18.
Adult Members aged 18+ must contact us directly in writing (letter or email) to cancel their own membership – even if they are not responsible for paying their fees – membership@roehamptonclub.co.uk
I have cancelled my membership in writing – what’s the next step?
Your resignation will be processed and we will send you a letter in the post to confirm your resignation.
What happens to my shares when I resign?
On joining, Members aged 35+ purchase two shares or, aged 40+, four shares. These are bought back by the Roehampton Club Trust in the event of resignation or death. Non Members are not permitted to own shares. We will send you a confirmation letter regarding the buy back of your shares and the next steps. Once the relevant paperwork has been received we will transfer the funds online which will complete the buy back of your shares.
When would I expect to be reimbursed for my shares?
Your shares will be bought back early in the year following 31st December resignation. This process may take a few months as we work chronologically according to the date the resignation request was made. We aim to refund your share money by the end of March at the latest.
I would like to give up my locker – what about my deposit?
Please clear your locker and return the key for the attention of Jolanta in the Membership Team. Once your key has been returned, we will refund your deposit.
I would like to suspend, freeze or put my membership on hold?
The Club does not offer the option of suspending memberships.
We are moving away from the area and would like to put our membership on hold?
The Club does not offer the option of suspending your membership but there is an Absent Member category for Members moving 65+ miles away from the Club. You may then visit the Club 6 times annually in your previous category and 12 times socially. We also offer an Absent No Visits membership category which means that the Member cannot enter the Club at all.
We passed the deadline for resignations – can I still cancel my membership?
Please e-mail the Membership Team at membership@roehamptonclub.co.uk as soon as possible. Your request with reasons will be referred to our Chief Executive for his consideration.
If I were to leave the Club, what would be the process to re-join?
If you were to resign and then re-join in the future, you would need to reapply and go on to the waiting list. The waiting time is currently around three years. Also, you would need to pay a percentage of the relevant entrance fee at the time of re-joining – 25% up to two years, 50% 3-4 years and 75% over four years away.
What’s your guest policy?
Each guest is welcome on 6 occasions to play a sport and up to 12 times socially per year. The total number of visits must not exceed 18 in any one year regardless of which Member they are a guest.
Please check the website or enquire at Reception for the times guests may visit for the different sports on offer at the Club.
Please email membership@roehamptonclub.co.uk if you have any queries.