Dear fellow Members,
I hope you are all enjoying this glorious weather and, for those able to, what our Club has to offer. I believe it is just the Bridge Room that isn’t open at present and we had been looking forward to fully reopening the Club on 21st June, but there is now considerable doubt about that.
We will adapt our plans in line with Government regulations and communicate any changes as soon as we know the position. Our overriding priority will continue to be the health and welfare of Members and staff. The Board is grateful to Members for following the guidelines for social distancing and the wearing of face coverings in our indoor spaces.
Doubt about fully unlocking on 21st June has led us to review our plans for the AGM. This will still go ahead on 22nd June at 7.30pm. It will be held as last year via Zoom, with only the minimum number of Directors present to constitute a quorum in person. Details of the Zoom link will be emailed to Shareholders on the day. Shareholders can view the proceedings via Zoom but will not be able to vote on Zoom. The proxies that have been submitted up to 48 hours prior to the meeting will be counted for voting. Please send in your proxy votes to the Club Office by Sunday 20th June.
If you have any questions relating to the formal business as set out in the Agenda sent out by post to all shareholders, please email these to email@example.com by Friday 18th June at the latest.
The AGM will be followed by an informal Members’ Forum at 8pm as a separate Zoom meeting with a separate link. Again, the details will be emailed to Members on the day. There will be brief presentations as is traditional from Marc Newey, Chief Executive, and Justin Ward, Chairman of Finance, followed by Members questions. It is intended that the Forum will end no later than 9.30pm. Please email any questions for the Members Forum to firstname.lastname@example.org by no later than Friday 18th June.
To register for the AGM or the Member Forum, please email email@example.com specifying which meeting you wish to attend, AGM, Member Forum or both. Please note that only shareholders should register for the AGM and will be sent the link.
Tree Incident on 13th hole
Members will have received an email from the Club last week about this. As mentioned there, we have commissioned a health survey of all trees on the Club’s estate from an independent arboreal specialist. Such work as he recommends will be carried out expeditiously. Two trees will be removed on the golf course in the next two weeks as a result and new trees planted in the autumn to replace them.
New Young Member and Senior Member Forums
As we emerge from the effects of the pandemic, we are able slowly to return to what we had been planning before the first lockdown. High on the agenda was the creation of two new Forums: one for young adult Members and one for senior Members. The Young Adult Forum met earlier this week. The Senior Forum is to meet at the end of the week.
Click here for a list of the Members on each Forum
The Board is very grateful to these Members for volunteering their time and contributions. We see this as important additional means of communication and consultation to ensure that all Members obtain as much value as is reasonably possible from their membership. Change may not be immediate or substantial, but we very much hope that there will be useful outcomes in due course.